SDS Program Administration

How the Money Flows in SDS
At Dane County Human Services offices, the accounting staff of Mickey Roiland, Diane Cobb, Carrie Buie and Cristina Wills work closely with the accounting staff of Carol Richards and Kathy Hennek at Fiscal Assistance, whose offices are in DeForest, to process Individual Financial Plans (IFPs) and prepare payrolls.

All IFPs are sent to Carrie at Dane County. Many come attached to an individual's CIP recertification packet. Carrie logs in the IFPs, separating them from the CIP paperwork. The IFPs and EERs are forwarded to Mickey. Copies of the narrative are given to the assigned County Manager. The rest of the CIP recertification packet goes through a multiple-step process (performed by Diane, Carrie and now Cristina) that eventually ends up at the State for final approval. The recertification packets are the annual documentation needed for the CIP (Waiver) program that certify that an individual continues to be eligible to receive funding. This funding supports individuals with disabilities living in the community. The ISPs are essentially invoices that allow the County to generate funding from the State and Feds. Dane County in turn passes on this funding to consumers in the form of their individualized rate.

The IFPs are then sent to Dane County accountant, Mickey Roiland. Mickey ensures that the rate recorded on an IFP matches the amount of funding that Dane County has authorized. Mickey keeps track of how much funding each individual receives as well as how much funding each provider agency receives. After Mickey processes an IFP, copies are delivered to the appropriate parties, including Diane Cobb and Fiscal Assistance. Diane uses the approved IFPs and EERs to also verify the amounts by individual consumer and submits payments by individual. The payments are sent to Fiscal Assistance using the monthly Special Needs payroll. Once at Fiscal Assistance, Carol Richards and Kathy Hennek look at the IFPs to make sure that a person's vouchers do not exceed their approved individualized rate. If the amount of money written on a voucher is the same as or less than the rate on an IFP, Fiscal Assistance pays the provider the amount listed on the voucher. Fiscal Assistance will not pay any provider unless they have a Support & Services Agreement signed by the consumer/ guardian, broker, and provider. (Exceptions to this would include County-Directed Services vouchers and vouchers for payments made outside the DD system.)

Fiscal Assistance writes checks on the 5th and 20th of each month, paying all vouchers they have received by the voucher deadline schedule that is sent to the brokers on an annual basis as well as posted on this website. While 97-98% of all vendors receive payment on time, the County will be working with brokers, providers, consumers and their families to reduce late payments. Late payments can be the result of figures on the vouchers not matching those on the IFP, vouchers submitted late, and vouchers not correctly signed or written on the improper form. To ensure timely and accurate payment to providers, everyone can do their part by signing vouchers quickly and double-checking to make sure these vouchers correspond with the current IFP.

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